Accounts Payable module is designed for settlement provision with suppliers for goods and services purchased under invoices and contracts, as well as for settlement with advance holders (e.g. for business trips), and for salary payments.

The module provides:

Handling of Vendors and Advance Holders data directories.

Input of invoices. Manual input, import from Client - Treasury system, as well as automatic generation in accordance with the contracts are available. Authorization scheme can be adjusted by user taking into account any kind of conditions (e.g. amounts, countries, particular suppliers). Invoices are linked to correspondent commitments. Multiple invoices can be linked to the same commitment. Invoice line number is not limited. It is allowed for invoices to be entered for advances or prepayments to suppliers.

Payments to suppliers for goods and services. Payments are provided against invoice, instruction or contract clause. The system prohibits from payment amount exceeding of the amount set out in the invoice / instruction / contract. It is possible to pay through funds transfer or cashier's office. It is possible to pay to third parties against supplier's or advance holder's debt. It is possible to pay in total or in part. It is possible to pay one amount against multiple invoices. Sometimes it is possible to override commitment amount - in this case a special authorization will be necessary.

Settlements with advance holders.

Processing of late payments.

Recovery of expenditure referred to commitment. This is possible by funds transfer or through cashier's office.

Penalty payments provision in case of late payments.

Recording of goods and services receipt through invoice, instruction and contract. Generation of receipt reports. Receipt reports can be numerated automatically in accordance with user-defined encoding rules.

Total or partial return of receipt goods to the supplier.

Acceptance of goods and services receipt against penalties.

Discount calculation. This is provided using system kernel Tariffing Service standard facilities.

The search for payment documents. The search can be provided by contract or contract clause, by payment order, by invoice / instruction, by supplier, etc.

Monitoring of incoming payments and linking it with invoices / instructions.

Closing of invoices, instructions. This is performed when all the operations referred to invoice / instruction are completed, i.e. there are no debts, no more payments or receipts. On invoice / instruction completion all available funds are returned to the budget.

Automated generation of payment orders on payment maturity dates specified in the contracts.

Generation of wide set of reports (with selection by contract, invoice, vendor, time period).

The module is integrated with the following system modules: Commitment Accounting, Payment System, and Cash Management.